From the dashboard, you can access other areas of the portal through the links on the menu which is on the left hand side of the screen. The main menu is comprised of tabs under which are sub menus. These tabs are: Posts, Media, Links, Comments, Profiles, Tools and Settings.
Some of the tabs are closed by default. To reveal the sub menu under the tab, simply place your mouse over the tab to make it active, and then click on the down arrow button that appears. Repeating this action will close the tab again.
The Posts Tab
The posts tab is the most important tab of the dashboard. The tab consists of four links which are used to create, edit and manage post tags and categories.
As an editor, you will only make use of the first two links of the Posts tab which are “Edit” and “Add New”. These are the only two links that an editor needs to do their work. In a later section, we shall take a closer look at these links and explain their functions.
The other two links which are “Post Tags” and “Categories” are usually not used in the course of editing so we shall not go into details about them.
The other tabs
The other tabs in the menu are rarely used by an editor and are therefore less important. New editors are therefore advised not change any of the settings on these links.
Any clicking should only be for the purpose of exploring and getting familiar with the portal areas. Only advanced editors with approval from Senior Editors are authorised to change any of these settings.
Media: This tab is used to manage images, videos and other media that have been uploaded to the portal gallery.
Links: Managing of website links.
Comments: View recent comments left on various posts by visitors of the portal.
Profile: Here the experienced web editor can manage his profile.
Tools: Contains advanced settings that editors are not allowed to change.
Settings: Contains more advanced settings that editors are not allowed to change or to modify.
May 31, 2011
Select Categories
Every new post is grouped under various categories depending on the type of job, the qualification requirements, job location etc. A post may have one or more categories under which it is posted. See the Appendix for a full list and more information on Categories.
As an editor, you are expected to thoroughly study and become very familiar with the various categories and their relationships to the different types of vacancies that are published so that you can accurately assign them to posts while editing.
There are presently 81 categories in all. Even though the link for creating a new category is available, only the Portal Administrator is allowed to create new categories and once in a while, a new one gets added. This means that you should not click on the “Create new category” link at any time. To help you in getting familiar with the categories and how to assign them to posts, go through the already published posts on the portal. They usually have a small box below the heading that lists the categories of that vacancy. Scan through the vacancy and take note of the categories that it was posted under. After a while you will become familiar with the categories and then it will become easier for you to assign them to posts.
As an editor, you are expected to thoroughly study and become very familiar with the various categories and their relationships to the different types of vacancies that are published so that you can accurately assign them to posts while editing.
There are presently 81 categories in all. Even though the link for creating a new category is available, only the Portal Administrator is allowed to create new categories and once in a while, a new one gets added. This means that you should not click on the “Create new category” link at any time. To help you in getting familiar with the categories and how to assign them to posts, go through the already published posts on the portal. They usually have a small box below the heading that lists the categories of that vacancy. Scan through the vacancy and take note of the categories that it was posted under. After a while you will become familiar with the categories and then it will become easier for you to assign them to posts.
To round up this section
To round up this section on developing the titles for posts, it is worthwhile to mention that the art of writing titles in line with the portal standards is something that can easily be mastered with constant practice.
Standardizing the format of titles in this manner gives the portal a more uniform and organized look therefore you are expected to adhere as strictly as possible to these rules. However, there are scenarios which differ slightly from the examples presented in this section or which are a combination of the different scenarios. In such cases, your intuition and discretion must come into play in developing a title that adheres to the standards as closely as possible.
New editors are advised to go to the portal home page, click on any vacancy, scroll down the page and study the titles used in the various listings that come after the actual vacancy itself (i.e. under “Similar Jobs”, “Popular jobs” and “Today’s Latest Jobs”).
Studying the already existing titles of the portal will give you a good head start in the art of writing titles to meet the required portal standards.
When checking out titles, ignore the ones that are listed on the right hand column of the portal because they are from external sources.
Standardizing the format of titles in this manner gives the portal a more uniform and organized look therefore you are expected to adhere as strictly as possible to these rules. However, there are scenarios which differ slightly from the examples presented in this section or which are a combination of the different scenarios. In such cases, your intuition and discretion must come into play in developing a title that adheres to the standards as closely as possible.
New editors are advised to go to the portal home page, click on any vacancy, scroll down the page and study the titles used in the various listings that come after the actual vacancy itself (i.e. under “Similar Jobs”, “Popular jobs” and “Today’s Latest Jobs”).
Studying the already existing titles of the portal will give you a good head start in the art of writing titles to meet the required portal standards.
When checking out titles, ignore the ones that are listed on the right hand column of the portal because they are from external sources.
Whether the location of the job is specified or not
Some vacancies explicitly specify the town, city or state that the job is based. Only when the specific location of the job is mentioned in the vacancy text should it be included in the title. Study the examples in the previous scenarios to understand where to use and where not to include the job location in the title.
When new graduates are required
Special attention should be paid to scenarios where new graduates without experience are being required. For this case, the word “Graduate” or “Fresh Graduate” must be included in the title.
Fresh graduates refer to NYSC or University graduates without experience. Management Trainee jobs, NYSC Jobs, Sales and Marketing jobs often fall into the Fresh Graduate category.
OND, HND, Trade Test, C&G etc do not fall into the Fresh Graduate category because these are Polytechnic Graduates so when such vacancies occur without the experience requirement, you are not to use Fresh Graduate. Rather for the title, the qualification e.g. OND, HND can be used. However, you may still choose to include the word “Graduate” in the title at your discretion, especially if the title is short.
Please note that Bachelor’s Degrees e.g. BSc, B.Eng, BA etc are University Degrees but OND, HND etc are not. See appendix for more details on qualifications and their classes.
When new graduates are required
Special attention should be paid to scenarios where new graduates without experience are being required. For this case, the word “Graduate” or “Fresh Graduate” must be included in the title.
Fresh graduates refer to NYSC or University graduates without experience. Management Trainee jobs, NYSC Jobs, Sales and Marketing jobs often fall into the Fresh Graduate category.
OND, HND, Trade Test, C&G etc do not fall into the Fresh Graduate category because these are Polytechnic Graduates so when such vacancies occur without the experience requirement, you are not to use Fresh Graduate. Rather for the title, the qualification e.g. OND, HND can be used. However, you may still choose to include the word “Graduate” in the title at your discretion, especially if the title is short.
Please note that Bachelor’s Degrees e.g. BSc, B.Eng, BA etc are University Degrees but OND, HND etc are not. See appendix for more details on qualifications and their classes.
Rearrange the segments in their correct order
According to portal standards, the various segments of a vacancy should be arranged in a particular order. This is:
a. Position or Title of Job/Vacancy
b. Company Information
c. Job Description/Background/Responsibilities
d. Qualification
e. Experience
f. How to Apply
g. Deadline
Each of these segments must be placed according to the order above. Sometimes the source text may contain these segments but not in the order specified above. It is your duty to rearrange these segments in the required order.
As mentioned previously, the segments listed in bold (a, d, f and g) are core segments that must be present in every edited vacancy. Most times, the source text may contain this information but may not separate it into segments as required therefore you must create these segments where necessary.
Add any missing core segments
In many cases, some source text may contain additional segments that are not included in the above list. These extra segments include things like salary, age range, start date etc.
These extra segments are not to be removed but should be included in the final edit. However if they are not already under their own segment heading, a new one should not be created just for them rather they should remain as part of the paragraph in which they are included.
a. Position or Title of Job/Vacancy
b. Company Information
c. Job Description/Background/Responsibilities
d. Qualification
e. Experience
f. How to Apply
g. Deadline
Each of these segments must be placed according to the order above. Sometimes the source text may contain these segments but not in the order specified above. It is your duty to rearrange these segments in the required order.
As mentioned previously, the segments listed in bold (a, d, f and g) are core segments that must be present in every edited vacancy. Most times, the source text may contain this information but may not separate it into segments as required therefore you must create these segments where necessary.
Add any missing core segments
In many cases, some source text may contain additional segments that are not included in the above list. These extra segments include things like salary, age range, start date etc.
These extra segments are not to be removed but should be included in the final edit. However if they are not already under their own segment heading, a new one should not be created just for them rather they should remain as part of the paragraph in which they are included.
Break up large bodies of text and separate paragraphs using full line breaks
Paragraphs are bodies of text comprised of between 5 to 10 lines. According to the portal standards for post formatting, paragraphs should be separated by a full line break. A full line break puts a single blank line between two paragraphs.
You are expected to scan through the source text and if there is any large body of text joined together, pick a point where the large body can be split into two separate paragraphs that are roughly the same length.
Sometimes the source post contains large amounts of text consisting of more than 10 lines that are joined together like so (the yellow area indicates where we decide to break the text into two paragraphs):
Pef Sleek is a marketing communications company in Nigeria. Communication is always one of the most important and vital strategic areas of an organization’s success. You can have the best or most innovative products or services, but if your internal and external communications are weak, then the demand for your products or services raises a personal flag of concern. When communicating the value of your products or services, you want to focus on how they will benefit your clients. When planning your strategy for Marketing Communication or MC, you want to have dialogue with your customers by inviting interaction through the coordinated efforts of content, timing and delivery of your products or services. By ensuring direction, clarity, consistency, timing and appearance of your messages, conveyed to your targeted audience, these factors will help avoid any confusion about the benefits of your brand, through the connection of instant product recognition.
This should be edited to become:
Pef Sleek is a marketing communications company in Nigeria. Communication is always one of the most important and vital strategic areas of an organization’s success. You can have the best or most innovative products or services, but if your internal and external communications are weak, then the demand for your products or services raises a personal flag of concern. When communicating the value of your products or services, you want to focus on how they will benefit your clients.
When planning your strategy for Marketing Communication or MC, you want to have dialogue with your customers by inviting interaction through the coordinated efforts of content, timing and delivery of your products or services. By ensuring direction, clarity, consistency, timing and appearance of your messages, conveyed to your targeted audience, these factors will help avoid any confusion about the benefits of your brand, through the connection of instant product recognition.
Notice that the space between the paragraphs is equivalent to a full blank line. This sort of line break is known as full line break and is done by pressing “Enter”.
Another type of line break known as a shift break goes to the next line without leaving any space in between. It is obtained by pressing Ctrl and Enter at the same time. We shall see the shift break in use in the next step.
You are expected to scan through the source text and if there is any large body of text joined together, pick a point where the large body can be split into two separate paragraphs that are roughly the same length.
Sometimes the source post contains large amounts of text consisting of more than 10 lines that are joined together like so (the yellow area indicates where we decide to break the text into two paragraphs):
Pef Sleek is a marketing communications company in Nigeria. Communication is always one of the most important and vital strategic areas of an organization’s success. You can have the best or most innovative products or services, but if your internal and external communications are weak, then the demand for your products or services raises a personal flag of concern. When communicating the value of your products or services, you want to focus on how they will benefit your clients. When planning your strategy for Marketing Communication or MC, you want to have dialogue with your customers by inviting interaction through the coordinated efforts of content, timing and delivery of your products or services. By ensuring direction, clarity, consistency, timing and appearance of your messages, conveyed to your targeted audience, these factors will help avoid any confusion about the benefits of your brand, through the connection of instant product recognition.
This should be edited to become:
Pef Sleek is a marketing communications company in Nigeria. Communication is always one of the most important and vital strategic areas of an organization’s success. You can have the best or most innovative products or services, but if your internal and external communications are weak, then the demand for your products or services raises a personal flag of concern. When communicating the value of your products or services, you want to focus on how they will benefit your clients.
When planning your strategy for Marketing Communication or MC, you want to have dialogue with your customers by inviting interaction through the coordinated efforts of content, timing and delivery of your products or services. By ensuring direction, clarity, consistency, timing and appearance of your messages, conveyed to your targeted audience, these factors will help avoid any confusion about the benefits of your brand, through the connection of instant product recognition.
Notice that the space between the paragraphs is equivalent to a full blank line. This sort of line break is known as full line break and is done by pressing “Enter”.
Another type of line break known as a shift break goes to the next line without leaving any space in between. It is obtained by pressing Ctrl and Enter at the same time. We shall see the shift break in use in the next step.
Correct any spelling errors
Correct any spelling errors
After pasting the source text into FrontPage and removing unwanted links, scan through the entire text to discover and correct any errors in spelling that might be present. Like other Microsoft Office programs, FrontPage will usually point out words which it believes have not been spelled correctly. It does this by underlining the word with a thin red line. You can either modify the word directly or right click on the word to get suggested corrections.
Separate words that are joined together:
Sometimes two or more words in the text may be joined together. FrontPage will flag this as an error by putting a faint red line under it. You are expected to use your intuition to figure out what should be there and separate the words accordingly. For example:
Vacancyexists for a qualifiedresident doctor in a hospitalin Lagos
The correct text should be:
Vacancy exists for a qualified resident doctor in a hospital in Lagos
Cover lines that break midway
Due to the changes that occur during copying, some lines may look incomplete or break midway to another line. An example is shown below:
Communication is always one of the most important and vital strategic areas of an
organization’s
success. You can have the best or most innovative products or services, but if your internal and external communications are weak, then the demand for
your products or services raises a personal flag of concern. When communicating
the value of your products or services, you want to focus on how they will benefit your clients.When planning
your strategy for Marketing Communication or MC, you want to have dialogue with your customers by inviting interaction through the
coordinated efforts of content, timing and delivery of your products or services.
The above text should be condensed to become:
Communication is always one of the most important and vital strategic areas of an
organization’s success. You can have the best or most innovative products or services, but if your internal and external communications are weak, then the demand for your products or services raises a personal flag of concern. When communicating the value of your products or services, you want to focus on how they will benefit your clients. When planning your strategy for Marketing Communication or MC, you want to have dialogue with your customers by inviting interaction through the coordinated efforts of content, timing and delivery of your products or services.
After pasting the source text into FrontPage and removing unwanted links, scan through the entire text to discover and correct any errors in spelling that might be present. Like other Microsoft Office programs, FrontPage will usually point out words which it believes have not been spelled correctly. It does this by underlining the word with a thin red line. You can either modify the word directly or right click on the word to get suggested corrections.
Separate words that are joined together:
Sometimes two or more words in the text may be joined together. FrontPage will flag this as an error by putting a faint red line under it. You are expected to use your intuition to figure out what should be there and separate the words accordingly. For example:
Vacancyexists for a qualifiedresident doctor in a hospitalin Lagos
The correct text should be:
Vacancy exists for a qualified resident doctor in a hospital in Lagos
Cover lines that break midway
Due to the changes that occur during copying, some lines may look incomplete or break midway to another line. An example is shown below:
Communication is always one of the most important and vital strategic areas of an
organization’s
success. You can have the best or most innovative products or services, but if your internal and external communications are weak, then the demand for
your products or services raises a personal flag of concern. When communicating
the value of your products or services, you want to focus on how they will benefit your clients.When planning
your strategy for Marketing Communication or MC, you want to have dialogue with your customers by inviting interaction through the
coordinated efforts of content, timing and delivery of your products or services.
The above text should be condensed to become:
Communication is always one of the most important and vital strategic areas of an
organization’s success. You can have the best or most innovative products or services, but if your internal and external communications are weak, then the demand for your products or services raises a personal flag of concern. When communicating the value of your products or services, you want to focus on how they will benefit your clients. When planning your strategy for Marketing Communication or MC, you want to have dialogue with your customers by inviting interaction through the coordinated efforts of content, timing and delivery of your products or services.
Obtain Company profile information
Though not one of the required core segments, the company profile of the recruiting company should be included where available. Many vacancies come from the source without much information or with too little information about the recruiting company.
Where possible, you are expected to visit the company’s website if they have one and look for the company profile among its links. Here’s how this can be done:
Sometimes an email address for online application or enquiries is provided in the vacancy. The editor can tell if this email is for the company’s official website or if it’s a free public email address. The free addresses include those that are @yahoo.com, @hotmail.com, @gmail.com, @rocketmail.com, @ymail.com, @aol.com etc.
For company email addresses, the part after the “@” sign may be the same or similar to the company name e.g. @gabrosventures.com, @mtnonline.com, @gloworld.com, @kennethcole.com, @truemedia.tv etc
Examples of free email addresses:
threecrownslimited@mycompany.com, jobs40@yahoo.com, humanresource2232@gmail.com, omegaventures@live.com
Examples of company email addresses:
Taiye.owolabi@trueimagesplc.com, hr@gloworld.com, careers@surftechltd.cc
If the email address is that of the company, then to get the website of the company, open a new browser and add www to the name that is written after the @ in the email address. For example in the above examples, the websites would be:
www.trueimagesplc.com, www.gloworld.com, www.surftechltd.cc
When you have thus gotten the website of the company, you should then look around the site for the company profile information. Some websites usually have a profile or description of the company profile on their first page while many others have a link called “About Us” or “About the Company” under which one can usually find things like Company profile, Company history, Mission, Vision etc.
You should copy between 8 to 15 lines of this description or just enough information that can provide a reasonable description of the company and what they do.
Having copied the company profile, you can now go back to the FrontPage editor and paste this information, adding it to the vacancy text before proceeding to the next step. If the vacancy already contains a short description of the company, you should replace it with the new and longer profile info that you have just obtained.
Where possible, you are expected to visit the company’s website if they have one and look for the company profile among its links. Here’s how this can be done:
Sometimes an email address for online application or enquiries is provided in the vacancy. The editor can tell if this email is for the company’s official website or if it’s a free public email address. The free addresses include those that are @yahoo.com, @hotmail.com, @gmail.com, @rocketmail.com, @ymail.com, @aol.com etc.
For company email addresses, the part after the “@” sign may be the same or similar to the company name e.g. @gabrosventures.com, @mtnonline.com, @gloworld.com, @kennethcole.com, @truemedia.tv etc
Examples of free email addresses:
threecrownslimited@mycompany.com, jobs40@yahoo.com, humanresource2232@gmail.com, omegaventures@live.com
Examples of company email addresses:
Taiye.owolabi@trueimagesplc.com, hr@gloworld.com, careers@surftechltd.cc
If the email address is that of the company, then to get the website of the company, open a new browser and add www to the name that is written after the @ in the email address. For example in the above examples, the websites would be:
www.trueimagesplc.com, www.gloworld.com, www.surftechltd.cc
When you have thus gotten the website of the company, you should then look around the site for the company profile information. Some websites usually have a profile or description of the company profile on their first page while many others have a link called “About Us” or “About the Company” under which one can usually find things like Company profile, Company history, Mission, Vision etc.
You should copy between 8 to 15 lines of this description or just enough information that can provide a reasonable description of the company and what they do.
Having copied the company profile, you can now go back to the FrontPage editor and paste this information, adding it to the vacancy text before proceeding to the next step. If the vacancy already contains a short description of the company, you should replace it with the new and longer profile info that you have just obtained.
Clear or retain the source formatting
Sometimes when the text is pasted into the editor, the whole thing looks very scattered even though it was very neat and uniform at the source website. This is very common when pasting company information text (as explained in step 3 below).
The reason for this scattering is due to formatting irregularities. To solve this situation, FrontPage offers you the option to retain the formatting from the source or to discard all formatting leaving behind only plain text.
After the text has been pasted, an icon appears near the bottom. Clicking on the icon reveals further options:
If the text looks reasonably arranged and is not scattered, select the first option which is to keep the formatting that came with the source text. On the other hand, if it is very scattered or does not blend well with the already existing text (in the case of company profiles), select the second option which discards any formatting and instead blends the pasted text with the formatting of the already existing text.
The reason for this scattering is due to formatting irregularities. To solve this situation, FrontPage offers you the option to retain the formatting from the source or to discard all formatting leaving behind only plain text.
After the text has been pasted, an icon appears near the bottom. Clicking on the icon reveals further options:
If the text looks reasonably arranged and is not scattered, select the first option which is to keep the formatting that came with the source text. On the other hand, if it is very scattered or does not blend well with the already existing text (in the case of company profiles), select the second option which discards any formatting and instead blends the pasted text with the formatting of the already existing text.
The Editing Steps
Editing a vacancy requires specific steps which may be done in the exact order listed below or according to any order that you are comfortable with. You must always be conscious of optimizing your time so that you are able to get more work done in as little time as possible.
The steps are:
1. Paste the source text into the editing area.
2. Clear or retain the source formatting
3. Obtain and paste company profile
4. Remove unwanted links
5. Correct any spelling errors
6. Separate words that are joined together
7. Cover lines that break midway
8. Break up large bodies of text and separate paragraphs using full line breaks
9. Put shift breaks between sub headings and the text below them
10. Separate multiple headings with single line breaks
11. Rearrange the segments in their correct order
12. Add any missing core segments
We shall now look at each step in detail.
The steps are:
1. Paste the source text into the editing area.
2. Clear or retain the source formatting
3. Obtain and paste company profile
4. Remove unwanted links
5. Correct any spelling errors
6. Separate words that are joined together
7. Cover lines that break midway
8. Break up large bodies of text and separate paragraphs using full line breaks
9. Put shift breaks between sub headings and the text below them
10. Separate multiple headings with single line breaks
11. Rearrange the segments in their correct order
12. Add any missing core segments
We shall now look at each step in detail.
Modifying and Editing the Source Text
The source text of many vacancies are usually roughly arranged and do not meet up to our publishing standards. It is for this reason that editing is required. After the text is copied from the source and pasted into FrontPage, there is usually a need to make a few corrections and modifications before it can be submitted for review.
Every vacancy is comprised of a few key sections or segments. While some vacancies have all of the segments listed below, many will only have a couple of them.
These segments/sections include:
· Position or Title of Job/Vacancy
· Company Information
· Job Description/Background/Responsibilities
· Qualification
· Experience
· How to Apply
· Deadline Although all of the segments above are important, the ones in bold are regarded as core. These ones are more important than the others and must be present in every vacancy. If they are not explicitly separated in the source text, they must be created during editing.
Every vacancy is comprised of a few key sections or segments. While some vacancies have all of the segments listed below, many will only have a couple of them.
These segments/sections include:
· Position or Title of Job/Vacancy
· Company Information
· Job Description/Background/Responsibilities
· Qualification
· Experience
· How to Apply
· Deadline Although all of the segments above are important, the ones in bold are regarded as core. These ones are more important than the others and must be present in every vacancy. If they are not explicitly separated in the source text, they must be created during editing.
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